Deer Lakes

School District

Volunteer Clearances

Volunteer Clearances

Background

The Pennsylvania General Assembly amended the Child Protective Services Law (the CPSL) several times.  The most recent changes were through Act 153 to require all school employees, contractors and volunteers having direct contact with children to obtain new clearances (child abuse history clearance and state & federal criminal history checks) every 60 months. 

Volunteer Requirements

  • New volunteers must have clearances, dated within the past year, to be approved for their position.  
  • All volunteers are required to provide updated clearances to the district every 60 months (5 years).
  • What types of volunteers require clearances & which ones do not?  Click here for details.
 

Employee Requirements

  • Current employees with clearances older than five years must get new ones no later than Dec. 31, 2015.
  • Current employees with clearances that are less than three years old will need to get new clearances prior to the five-year anniversary of those clearances even if that means earlier than Dec. 31, 2015.  (Example: Employees who received clearances in January of 2012 will have expired clearances in January of 2015.  This also holds true as as employees clearance dates move forward - February of 2012, March of 2012, etc.)
  • The district is notifying employees of their clearance expiration date, but being proactive will help make the process go smoothly.

Deer Lakes School District strongly supports the involvement of parent/guardian and community volunteers. State law now requires that any volunteer who has direct contact with students to have necessary clearances on file with the District.

  • Please note that clearances that have been obtained for other organizations (your local township, sports organizations, scouts, employment, etc.) will be accepted if they match the list below and are within the acceptable time limit. Copies must be obtained from these organizations and brought to the district in order to be on the list.  

What forms are necessary?
The District requires the following clearances:

Volunteers who have resided in Pennsylvania for ALL of the past ten (10) years may request a waiver of the Act 141 Clearance. Click here to learn more.  
 
In addition, the following form must be signed and submitted:

Acknowledgement of Volunteer Obligations - required for all those submitting clearances. Download a copy below.
Acquiring the clearance documents takes time and we recommend that parents planning on volunteering in the schools complete the process as soon as possible. The documents will remain on file with the District for FIVE years at which time new clearances will be necessary.

How do I get my clearances?
The table below provides details on the process including costs and timelines. When you are ready to begin, click the links at the bottom of each column to begin the online registration. You may also click here for an overview from the Dept of Human Services (For Act 141 Clearances  please make sure that you scroll down the paragraph that begins "*The Pennsylvania Department of Education".  

PA Criminal Record Check
PA Child Abuse History Clearance
Act 141 Criminal History Record Check (Fingerprinting)
Cost Free for volunteers Free for volunteers $22.60
Form of Payment Accepted
Credit card (if submitting online) Credit card (if submitting online)
Online with credit card, money order or cashier's check
Expected time for results
Usually within 2 weeks (could be sooner)
Usually within 2 weeks Usually within 2 weeks
Electronic submission
Yes Yes Yes
Manner in which results will be received
Online with paper copy
Online with paper copy
Mailed to your home
Is this a one-step process?
Yes
Yes
No. You must first register for an ID, then you must get finger-printed at an approved location*
Link to Begin Get Started Get Started Get Started -
Enter Code: 1KG6Y3



What is the Acknowledgement of Volunteer Obligations?
The new state law also requires volunteers to notify the District within 72 hours if they are arrested or convicted of a Disqualifying Offense. To ensure that all volunteers are aware of this requirement, you will be required to sign and submit a copy of the Acknowledgment of Volunteer Obligations when you submit your clearances at the District offices.
Download "Acknowledgement of Volunteer Obligations" Form
What should I do with the paperwork once it arrives?
Only after you get all three clearances back (or two plus the signed waiver), take the originals to the Central Administration Building (next to the Middle School) during normal office hours along with a signed copy of the Acknowledgement of Volunteer Obligations . The administrative staff will review your clearances and will make a copy to keep in the District files. The originals will be returned to you. Thereafter, your name will be added to a central database of volunteers who have submitted clearances.

Links

Waivers